Commission Dashboard
Built from 25 sets of minutes, Aug 2023 → Jul 2026. Every number below is what the Commission itself reported. Nothing here is estimated.
✅ Quorum is settled: 8 today (51% of seated). Art. VI §3 · Bylaws adopted Dec 4, 2024
Art. VI §3: "The presence in person or virtually … of fifty-one percent (51%) of seated members (excluding vacancies) … shall constitute a quorum." With 15 seated, quorum is 8. It rises as seats fill — at a full 20 it becomes 11. Committee quorum is 40% of that committee's members.
This also confirms the Commission got it right in December 2024: the vote to count quorum against seated members matches the bylaws adopted at that same meeting.
The one loose thread — County Clerk Katrina Martinez had asked the Commission to obtain a legal interpretation of the bylaws on quorum. The Commission declined to hire an attorney and relied on its own reading, and the record doesn't show the County ever confirmed it accepts that reading. Suggested: send the adopted bylaws to the Clerk and ask for written acknowledgment. Ten-minute email, closes the file.
Note: this platform originally flagged quorum as "unresolved" — that was an artifact of the bylaws file being unreadable (saved with no file extension), not a governance gap. Corrected once the document was recovered.
📈 Commissioners seated over time — the recovery is real
The Commission nearly emptied out. From a low of 6 seated in May 2024 it has climbed back to 15 — but 5 of 20 seats are still open. 🟢 Hover any green node to see who was seated and what happened at that meeting.
👥 Attendance vs. quorum, meeting by meeting
Green = who showed up. Purple = how many seats were actually filled. The orange tick on each pair is the quorum that meeting actually needed under Art. VI §3 — 51% of seated members. The red dashed line is 11, the quorum only if all 20 seats were filled. The gap between green and purple is the real story: attendance was never the problem — the Commission simply did not have enough commissioners.
💰 Cash position — and the $33,000 that isn't working
💡 The idle savings — and what the June 3 minutes changed. Updated from the recovered May & June 2026 minutes
⚠️ Correction first. The $33,248 figure on this dashboard came from the November 2025 Treasurer's report — the newest one I could read. The May and June 2026 minutes were unreadable (May was a scanned image with no text layer; June had been misfiled). They are recovered now, and the picture has moved:
| As of | Checking | Savings | Total |
|---|---|---|---|
| Nov 2025 | — | $33,248.30 | — |
| Apr 30, 2026 | total cash | $36,655.60 | |
| May 31, 2026 | $13,825.88 | $23,265.50 | $37,091.38 |
✅ And the Commission is already on it. The June 3 minutes record that the Commission's own banker suggested opening a higher-yield savings account. This is not an idea nobody has had — it is a live recommendation awaiting a decision. The point stands: ~$23,000 earning near-nothing is roughly $900/year left on the table at a 4% money market. But credit where it is due — Molly Ring surfaced it before anyone on this dashboard did.
⚠️ One real risk in how it was routed
The minutes say: "Kim suggested bringing it up with the Executive Commission by email first."
Be careful here. Under A.R.S. § 38-431, a quorum of a public body discussing that body's business by email IS a meeting — and it requires posted notice and minutes. An email thread among a quorum of the Executive Committee, deciding where the Commission's money goes, is exactly the fact pattern the Open Meeting Law was written for.
The safe path: circulate information by email (the banker's options, the rates) — but take the discussion and the decision to a noticed meeting. Same outcome, no exposure.
✅ What May 6 already fixed
Signature authority is repaired. On May 6 the Commission voted 10–0 to remove Cathy Bosch as a primary signer on the Vantage West accounts and add Molly Ring. Earlier versions of this dashboard warned that money could not move — that is no longer true.
D&O insurance is in place — Mahoney Group, $536/year, $5,000 deductible, $3M aggregate.
Still outstanding: the Bylaws (Art. VII §1) require an Alternate Treasurer, and none is seated. That one is still real.
Sources: Treasurer's reports, minutes of May 6, 2026 (recovered by OCR) and June 3, 2026. Not financial advice — confirm with the County what the Commission is permitted to do with these funds.
🎯 Attendance rate by commissioner — the removal rule made visible
Counted from every roll call in the record. The two commissioners removed for attendance are exactly the two at the bottom — the rule worked. Everyone currently seated is at 79% or better.
💵 Where the building money went — and what's still owed
Reported building spend vs. the quotes still outstanding. The interior paint alone ($35k) is larger than the entire cash position.
🏛️ The building — every item, as reported
The building is the Commission's biggest asset, biggest cost, and biggest distraction. Rent income is $2,110/month across three tenants; two offices sit empty.
🎤 Guest speakers & what they told us
✅ Commissioner appointments, as recorded
📱 Website & social media — the recurring wound
🔍 What the Commission says about itself (June 2026 retreat)
Sources: 25 PDFs in Opportunity Items/PCTWC/Important Docs/Past Minutes. The Oct 2025 minutes are a scanned image and could not be read — they are the one gap. Roll-call format changed over time; meetings before May 2024 don't list attendance in a parseable form, so the seated-count series starts there.
Onboarding — from Letter of Interest to fully seated
The minutes name the same problem at every retreat: turnover and loss of institutional knowledge. This is the fix — a defined path in, and a record of who has walked it. Two commissioners were removed for attendance; two more resigned. Nobody should arrive without knowing what the job is.
🚪 The path in — eight steps
Step 1 is new, and it starts before anyone commits to anything. Bring a prospect to a meeting. Open Meeting Law makes every session public — use it. It is the cheapest recruiting tool the Commission has, and it works: Gayle Petrillo observed, then submitted her Letter of Interest.
🎖️ The New Commissioner Orientation Badge
Nine self-paced modules — mission & vision, how the Commission works, Open Meeting Law, finding your committee, attendance & the removal rule, the issues we track, the tech toolkit, your first 30 days, and the profile that publishes to the Gallery and the Legacy Book. About an hour. Ends in a printable certificate signed by the Chair and the Nominating chair.
Open the Orientation Badge →📋 Where each commissioner stands
All eight steps, one row per commissioner. Steps 1–4 are ticked automatically — a seated commissioner has, by definition, observed a meeting, sent a Letter of Interest, been reviewed by Nominating, and been confirmed by her appointing authority. Steps 5–8 are the live work. Loyalty Oath is a hard requirement — a commissioner cannot vote until it's on file. Legacy 50th Profile is her page in the 50-year Legacy Book. Committees is a multi-select — click the chips to pick every committee she sits on.
| Commissioner | Seated | 1 · Observed | 2 · Letter | 3 · Nominating | 4 · Appointed | 5 · Loyalty Oath | 6 · Orientation Badge | 7 · Profile / Bio | 8 · Committee seat | ＋ Legacy 50th | ＋ Bio video |
|---|
📦 The welcome packet — what every new commissioner gets
The minutes record "streamline new member welcome packets" as an open action item and list the bylaws as hard to locate ("We could not easily find the current Bylaws"). Until the bylaws are found, digitized and put in the packet, onboarding is incomplete — and the quorum question stays unanswerable.
Roster — 15 seated · 5 open · 20 total
The official roster of 7/11/26, plus the campaign to fill the last five seats before the 50th.
Source: official roster dated 7/11/26. Attendance is computed from every roll call in the minutes. Terms expire on the dates shown — a seat that expires is a seat you have to fill again.
🎯 The play: don't ask them to find someone. Hand them a slate.
An appointing authority with a vacancy has a chore. An appointing authority handed three vetted names with backgrounds and contact details has an easy win — and Mayor Romero already told the Commission, on the record in January, that she intends to appoint someone. She just needs a name.
Target: all 20 seats filled before the 50th on August 26, so the Commission walks into its own anniversary at full strength for the first time in years.
🏛️ The four open-seat slates — add a name to any of them
Three seats need an outside appointing authority. The two Commission seats need nobody's permission — the Commission nominates, the Board of Supervisors confirms. Letters of Interest go to Annie Sykes.
📉 Vacancy by month and by seat type — what the 25 sets of minutes actually show
Candidate details are stored on this device. Nothing is sent anywhere — this is a working slate for the Nominating chair, not a public list. Get consent before you put anyone's name in front of an elected official.
Fundraising — every dollar named in the minutes
The retreat named funding as the #1 weakness and grants, fundraising and collaborations as the top three opportunities. Here is what the record actually shows — including money the Commission has already been offered.
🎟️ 50th Sponsorship Outreach — City & County offices · track every ask
All 12 City & County offices are loaded with their official .gov emails. Click ✉️ Email to open a ready-to-send sponsorship ask (it auto-marks the office Emailed), then set the status, log any dollars committed, and add notes — so the whole Commission can see who's been asked and where it stands. Goal: $4,000 — a $500 yes from each office more than covers it. Outward outreach to City/County offices is fine under OML; just don't turn this into an internal quorum discussion.
$33,248 has sat earning ~0.15%/year for three years ($114 total growth). Moved to a 4% money market or treasury ladder, it throws off ~$1,300/year, forever, with zero effort and zero risk. That is more than the entire annual printing budget — and it requires one motion, not a grant application.
🎯 The pipeline — drag a card between columns, or use its dropdown
Six stages, from In the Universe (we know it exists) to Closed or Lost. Every card here also appears in the Partners CRM, linked to its organisation — one pipeline, two views.
🏛️ Revenue the Commission already has
➕ Track a new ask
Amounts and sources are taken verbatim from the minutes (Aug 2023 – Jun 2026). The Foundation is the Commission's fiscal path for tax-deductible gifts — confirm current fiscal-sponsorship arrangements before soliciting.
Peer Commissions — the national network PCTWC isn't yet part of
Fifty verified women's commissions across the United States. The retreat named "lack of institutional knowledge" as a threat — this is the cheapest fix available: other commissions have already solved our problems.
🇦🇿 Arizona has NO state-level women's commission. Verified.
A Governor's Commission on the Status of Women existed under Executive Order 66-2 (1966) but is long defunct — its records sit in the Arizona State Library. There is no Maricopa County commission either. That means PCTWC and the Phoenix Women's Commission are the only two active women's commissions in the entire state.
That is a gap — and a leadership opening. A commission celebrating 50 years in a state with no statewide body is, whether it has claimed the title or not, the senior women's commission in Arizona.
⚠️ Iowa's commission was dissolved outright in 2024
, swept into a Human Rights Board with six other commissions. New Hampshire's ceased to be a government body in 2014. Connecticut's was consolidated away. New Mexico's was defunded and dismantled in 2012, sat dormant seven years, and only returned in 2019.
The pattern among survivors is unmistakable: commissions written into charter or statute (not executive order), with paid staff, a recurring published status-of-women report, and a sister 501(c)(3) that can raise money the government body can't. PCTWC currently has none of those four — but it does have a building, and it has Lucy's Foundation relationship. That is the strategic conversation for the next retreat.
🤝 NACW — the National Association of Commissions for Women
👥 NACW Board of Directors — who to actually call
🗂️ The directory — 50 commissions
Compiled July 2026 from official state, county and city sources. Verify before formal outreach — these bodies change with administrations, which is precisely the point.
My Profile
Who you are on the Commission — and the one form that publishes to both the public Commissioners Gallery and the 50-year Legacy Book.
Kept in the Commission's record. Contact fields are not published publicly.
This is the part that outlives your term. 0 of 15 commissioners have written theirs.
These run in the Gallery and the Legacy Book — and the quotes feed the Quote of the Week on the Dashboard.
📊 Your record
✅ Your onboarding
Stored on this device for now. Once the Commission is on the Network, this loads from your login and syncs to the Gallery and the Legacy Book automatically.
Calendar — one calendar, two audiences
Public events publish straight to pctwc.org. Private events (Executive, committee working sessions, candidate conversations) never leave this page. One place to manage both — nobody keeps a second calendar.
⚠️ Before you mark a meeting public, read this — Open Meeting Law applies.
Under A.R.S. § 38-431, a gathering of a quorum of a public body discussing that body's business is a public meeting — and it requires posted notice and an agenda in advance, even if you call it a "working session."
That means: any event where 8 or more commissioners will discuss Commission business must be noticed. Tagging it "private" here does not make it private in law. Use Private for committee work below quorum, one-to-one candidate conversations, and internal planning — not to avoid a notice requirement.
When you mark an event Public Meeting, this page reminds you to post the agenda to the City Clerk (PCTWC is board #50).
➕ Add an event
📋 Everything on the books
Public events are read by pctwc.org from the shared feed. Private events are never written to it.
Coins & Leaderboard — LEARN It · LIVE It · SHARE It
Two boards, deliberately separate. The Commissioner board pays out for the governance work the Commission actually needs done. The Community board (live on pctwc.org) is the public 50th Challenge. Coins are awarded by doing, not by claiming.
Email Campaigns — lists, tags, and a send button
The Commission has no email system — that is in the minutes, and it is why the Gmail (with the building leases inside it) was lost when one person left. This replaces it, owned by the organisation, not a person.
🏗️ How sending works — and why it comes from The Force for Health
This is built multi-tenant from day one, the same way the Canva pipeline is: one FFH-owned sending account, with each organisation as a tenant keyed by org_slug. PCTWC is tenant pctwc.
Mail still sends as info@pctwc.org, not as FFH. The Commission adds three DNS records to pctwc.org (SPF, DKIM, DMARC) — a ten-minute job at the registrar — and from then on every campaign lands with full deliverability and PCTWC's own name in the From line. The Commission's list, the Commission's domain, the Commission's reputation.
Why FFH holds the account: because the alternative is what already happened. Every asset tied to one person's personal login left with that person. An org-owned account, with credentials two people can reach, is the whole lesson of the lost Gmail.
White-label: another Chamber of Health or commission drops in as a new tenant with one row — its own domain, its own From name, its own lists. No new code.
Status: the builder, segments and templates are live and working now. Actual delivery is one API key away — add the sending key and verify the domain, and the Send button goes hot. Until then it composes and copies.
Admin Panel — what appears, in what order, for whom
Turn any section on or off. Drag to reorder. Set who can see it. A new commissioner should not be handed 22 tabs on day one — show her six.
🧭 Welcome Tour — the guided walkthrough, kept here for easy reference
This is the same guided tour a commissioner sees on her very first visit. Launch it live any time, or read every step below for a quick reference — no need to click through the pop-up.
Saved on this device. In the deployed version this is stored per-role, so the Chair's menu and a new commissioner's menu differ automatically.
Activity Feed — one place, every committee
Post an update, tag the committee it belongs to. Filter to one committee, or watch them all. This is how 15 volunteers on 7 committees stop losing track of each other between monthly meetings.
Type @ and the first letters of a name to tag someone — she'll see it under @ Mentions of me. Images and videos take a link (Canva, Drive, YouTube, Vimeo).
Posts are stored on this device for now. This is the piece that would move to the Network group if the Commission wants it shared across logins — see the Coach's note on that decision.
Speakers Gallery — who came, what they said, what we owe them
Chair Fitch's 4th strategic objective was to "identify speakers to attend the PCTWC." This is the record of who came — and the pipeline of who's next.
⚠️ Three meetings are missing from the record — and at least two speakers are missing with them. This dashboard can only see what's in the folder
Everything on this page is read from the minutes in Opportunity Items/PCTWC/Important Docs/Past Minutes. Three meetings cannot be read, so anything that happened in them is invisible here:
| Meeting | Problem | What it costs us |
|---|---|---|
| May 2026 | No file in the folder at all | Katia Jones and Dr. Thompson appear to have presented at this meeting. Neither appears anywhere in the written record. |
| March 2026 | No file in the folder | Unknown — could contain motions, votes, or guests. |
| October 2025 | Scanned image, no text layer | Unreadable without OCR. Fixable in minutes. |
This is not a small thing. The retreat named loss of institutional knowledge as the Commission's #1 weakness. Here it is, concretely: two people gave their time to present to this Commission, and there is no record that they were ever here. A speaker with no recap gets no follow-up, no thank-you, and no ask.
The fix, in order: ask the Secretary for the May and March 2026 minutes; OCR the October 2025 scan; then adopt one rule — minutes are filed as searchable PDFs, in one folder, within two weeks of the meeting. That rule costs nothing and would have prevented all three of these.
🎤 They came and spoke — the recaps
📋 What we took away — and what we still owe them
🎯 Speaker pipeline — who should we invite?
Recaps are drawn verbatim from the minutes. Speakers are the cheapest program the Commission runs — no budget, high value, and it builds the relationships that fill seats and unlock grants.
Resources — every document a commissioner needs, in one place
The retreat named "lack of institutional knowledge" as a threat. This is the antidote: one shelf, one link, no hunting.
✅ with no file extension
The minutes recorded "We could not easily find the current Bylaws." The file existed all along — but it was saved , so it wouldn't open, preview, or turn up in a search. It has been recovered and renamed to PCTWC-Bylaws-ADOPTED-2024-12-04.pdf in PCTWC/Governance Docs/. Nine pages. Adopted December 4, 2024.
Next step for the Commission: put this folder in the Shared Google Drive so it survives any one person, and link it from the new-commissioner welcome packet.
📁 Where these live
Local paths are relative to the Commission's shared folder. Anything marked MISSING is a gap worth closing — a resource nobody can find is a resource the Commission does not have.
Compliance & Records
Arizona's Open Meeting Law is the single biggest exposure for a public body — and a permanent record is the single best defense against turnover and lost institutional knowledge. This module keeps notices compliant, deadlines met, and every minute and motion preserved.
⚖️ Read this first: what commissioners may and may not do on this platform — and everywhere else.
This Command Center is a tool for a public body, and a public body has rules. We built it to make you faster AND to keep you lawful. Here is the whole picture, plainly.
1. What counts as a "meeting" (it is broader than you think)
Under A.R.S. § 38-431, a "meeting" is any exchange among a quorum where Commission business is discussed, proposed, deliberated, or moved toward a decision — in a room, on a call, by email, by text, or in a group chat. The medium does not matter. If a quorum is deliberating, it is a meeting, and it must be noticed and minuted.
2. Committees are public bodies too — there is NO "small group" loophole
The definition of "public body" in § 38-431(6) expressly includes committees and subcommittees. So an ad hoc committee is itself a public body with its own quorum (40% under our Bylaws, Art. VI §3). A committee may absolutely meet and work — but when its quorum discusses its business, that meeting must also be noticed and minuted.
Common misconception, corrected: "fewer than 8 commissioners can talk freely" is false. Eight is the full Commission's quorum. Each committee has its own, much smaller, quorum. What is genuinely unrestricted is one-to-one conversation below any committee's quorum, and pure logistics (dates, documents).
3. The two traps that catch good commissioners
| 🔴 The reply-all trap | An email discussing business that lands in front of a quorum (8) is an illegal meeting — no notice, no agenda, no minutes. |
| 🔴 The serial / "splinter" trap | You email three; one forwards to three more; those forward again. No single email hit 8, but the conversation did, one hop at a time. Arizona treats this daisy-chain as a serial meeting — and it is a violation, even if you never cc'd a quorum yourself. |
4. What each part of THIS platform is — and is not — for
| Feature | ✅ Use it for | ❌ Never use it for |
|---|---|---|
| Activity Feed | Informational only — announcements, updates, wins, resources, "here's the draft," "the venue is booked." | Deliberating business · debating a bid · counting votes · advancing a motion · reaching consensus on an action. No legislative or action items. |
| Email Campaigns | One-way outreach to the public and partners. | A back-channel among commissioners to decide anything. |
| Calendar | Scheduling; posting the public agenda link. | A place to "quietly agree" on an outcome before the meeting. |
| Secretary's Console | Drafting the official minutes from a properly noticed meeting. | — |
The one-line rule for everything here: this platform is for informing and organizing, never for deciding. Decisions happen in a noticed meeting, on the record.
5. How Coach Abigail helps you stay clean
Ask her before you hit send. "Can I email these four commissioners about the venue?" "Is this Activity Feed post okay?" She is trained on all of this and will flag a serial-meeting risk before it becomes one. She gives informational guidance, not legal advice — on anything consequential, confirm with the Tucson City Clerk or the Pima County Attorney.
This is informational and not legal advice. The Commission should have the City Clerk or County Attorney brief the full body once — and this instruction should be read by every new commissioner as part of onboarding.
✅ Open Meeting Law checklist — per meeting
- !Post notice + agenda ≥ 24 hours in advance (excluding weekends & holidays).A.R.S. § 38-431.02 — required for every meeting.
- ✓Post at the designated physical location(s) and on the website.Statement of where notices are posted must be on file.
- ✓List every item to be discussed on the agenda.The body may only discuss or act on items that appear on the posted agenda.
- !Make minutes / recording available within 3 working days.A.R.S. § 38-431.01 — minutes open to public inspection.
- –Include the accommodation notice for persons with a disability.48-hour advance request line: (520) 975-5665.
🏗️ Ad hoc committees — what they must do — the same law, at committee scale
- !Post notice + agenda ≥ 24 hours BEFORE each meeting. At the designated physical location (City Hall, 255 W. Alameda, 1st floor) and online (City Clerk's Boards/Committees/Commissions page). List every item to be discussed.A.R.S. § 38-431.02 — excludes weekends & holidays. Same standard as the full Commission.
- !Meet in the open. The public may attend any committee meeting. A closed (executive) session is allowed only for a specific statutory reason — and it must still be noticed.A.R.S. § 38-431.03 — narrow exceptions only (legal advice, personnel, real estate, etc.).
- !Discuss and act only on posted agenda items. No decisions on anything not on the agenda. (You may briefly respond to public comment or direct staff to study a matter for a later agenda.)A.R.S. § 38-431.02(H).
- !Keep minutes (or a recording). Date, time, place; members present and absent; a general description of each item; and an accurate record of every motion — who made it, who seconded, and how each member voted.A.R.S. § 38-431.01.
- !Make the minutes public within 3 working days, then approve them at the committee's next meeting.A.R.S. § 38-431.01 — open to public inspection.
- !No serial or "splinter" deliberation between meetings. The members cannot reach agreement by email, text, phone, or a go-between. Gather facts individually; deliberate only in the noticed meeting.The daisy-chain is still a meeting under A.R.S. § 38-431.
- –Recommend up, don't decide for the Commission. An ad hoc committee brings recommendations to the full Commission; final action for the Commission is taken by the full body.Bylaws Art. VIII.
- –Disband when the task is done — and hand its records to this vault first, so nothing is lost the way the Facebook page was.Bylaws Art. VIII §1 — an ad hoc committee dissolves when its work is complete.
Good news on creating one: under Art. VIII, every committee except the Executive Committee is ad hoc, so a simple majority of a quorum stands it up at a single meeting — no bylaws amendment, no 2/3 vote, no 10-day notice. The Open Meeting Law duties above begin the moment it starts meeting. Informational, not legal advice — confirm specifics with the Tucson City Clerk or the Pima County Attorney.
🖨️ Meeting Notice Generator
Fill the fields — the tool builds a statutorily-formatted A.R.S. § 38-431.02 notice you can post and file. Pre-loaded with the next meeting.
🗄️ Records Vault — Minutes & Motions Archive
The permanent institutional memory. Every meeting, its minutes status, and the motions of record — searchable, and it outlives any single commissioner.
| Meeting | Minutes | Motions of record |
|---|---|---|
| Aug 5, 2026 Full Commission | Upcoming | — |
| Jul 1, 2026 Full Commission | Draft | Approve 6/3 minutes (action) |
| Jun 13, 2026 Summer Retreat | Draft | PASSED 11–0 Adopt new Vision statement |
| Jun 3, 2026 Full Commission | Draft | PASSED 11–0 Approve May 6 minutes · 11–0 Accept Treasurer's report · 11–0 Seat Zoey Dzieman as voting member |
| May 6, 2026 Full Commission | Approved | Approved at 6/3 meeting |
🔐 Commissioner Access & Sign-In Invites admin — grab & go when you're ready to gate
When the roster gate is on, each commissioner signs in as herself — the platform checks her email against the list below (there is no shared password). To give someone access, invite her once in Supabase: Authentication → Users → Invite user. She receives an email to set her own password. Best to send these close to when you deploy — invite links usually expire within ~24 hours, and can land in spam.
Who's who
| Commissioner | Role | |
|---|---|---|
| Kimberly Fitch | Chair | kfitch@nicolosifitch.com |
| Sierra Yamanaka | Vice Chair | sierrayamanaka@gmail.com |
| Ana Marrufo | Secretary | alc7967@gmail.com |
| Molly Ring | Treasurer | mdutchring@gmail.com |
| Annie Sykes | Nominating chair | asrere@aol.com |
| Roberta Vance | DV Resource Guide | robertavance@gmail.com |
| Stephanie Noriega | 50th Presentation | stephanie.noriega@gmail.com |
| Joyce Wong | Building Maintenance | joyce@pathfinderhealing.com |
| Maria V. Valdez-Cardenas | Commissioner | mvcardenas74@gmail.com |
| Ashley Rubin | Commissioner | smashley.rubin@gmail.com |
| Lauren Burson | Commissioner | lburson@azdem.org |
| Halle Aquino | Commissioner | hallebaquino@gmail.com |
| Melinda Gomez | Commissioner | uagomez@msn.com |
| Zoey Dzieman | Commissioner | zoeyjanedzieman@gmail.com |
| Lucy Howell | Commissioner (you) | lucy@theforceforhealth.com |
| Dr. Rob Gillio | Platform admin | drrobgillio@theforceforhealth.com |
Turnover note: when a commissioner is seated or leaves, update this list and the allowlistEmails array at the very bottom of this page's code, then redeploy — that allowlist is the actual access control.
🎓 NEW — Empowering Future Leaders (ad hoc) Co-chairs: Lucy Howell & Zoey Dzieman · reactivating a 2013 Commission program
This is not a new program. It is a Commission program being turned back on.
In October 2013 the PCTWC issued its first call to the public: send us Southern Arizona's high school girls and we will take them to DC, NYC and beyond — and send our middle schoolers to the Capitol for a Day of Civics and Science. The Commission was the fiscal sponsor. It became the Legacy & WingTappers Tour, and later grew into My Girl Power®.
The Commission's own website still lists "Empowering Future Leaders" as a planned activity. It has been listed, and unlaunched, for a year.
The proposal: stand it up as an ad hoc committee, co-chaired by Lucy Howell (who built it the first time, now seated) and Zoey Dzieman (the Commission's newest and youngest voice). It will run a four-badge year-long challenge — Know Your Voice · Own Your Health · Flex Your Wings · Leave Your Mark — featuring the My Arizona Civics Girl Challenge, open to every high school and every region in Pima County, including Ajo, the west county, and the tribal nations.
What it costs the Commission: nothing. The platform, the games (My Girl Power series + Reality Health Games), the coaching and the badges are contributed in-kind. What it needs is the Commission's name, its convening power, and a vote.
What it takes to create it: under Art. VIII, all committees except the Executive Committee are ad hoc — so a simple majority of a quorum creates it. No bylaws amendment. No 2/3 vote. No 10-day notice. It can be stood up at a single meeting.
⚠️ Disclosure, on the record: Lucy Howell is CEO of The Force for Health, which contributes the platform in-kind. That relationship should be declared in the minutes when the motion is made, and she should consider abstaining from any vote involving payment to FFH. There is no payment proposed — but the disclosure is what protects the Commission, and her.
Committees
Grounded in the Bylaws adopted December 4, 2024 (Art. VIII) and Arizona Open Meeting Law (A.R.S. § 38-431).
⚠️ Technically, PCTWC has only ONE standing committee — the Executive Committee.
Under Art. VIII §1, every other committee is an ad hoc committee: "formed for a specific purpose and for a limited time period. When the specific task has been completed, the ad hoc committee will be disbanded." The seven groups below are operating as if they were standing committees. That is a good thing, not a bad one — it means you can restructure them without amending the bylaws.
📊 Who is carrying the load
💡 The case: don't add an 8th committee. Consolidate outreach into ONE, with portfolios.
You have 15 commissioners and 7 committees. Kim Fitch sits on six of them. Meanwhile 2 commissioners have no assignment at all (Ana Marrufo, Melinda Gomez). The June retreat named "not enough commissioners" and "lack of structure" in the same breath. A new committee with two people on it isn't a committee — it's a meeting that can't make quorum, and it dies quietly, the way the Website subcommittee did between February and April 2025.
A portfolio lead is a far smaller ask than a committee chair — which matters enormously when you're also recruiting into five open seats.
📛 On naming.
Committees live in bylaws, County paperwork and minutes for decades — so name them plainly. Programs need to make a 13-year-old want to show up — so name those boldly. That's why Dare to Soar is a superb program name and a weak committee name, and why My Girl Power stays a program owned by FFH rather than a committee owned by the Commission. Keep the container boring and permanent; let the contents be thrilling and replaceable.
⚠️ One more: retire "At-Risk." It labels people instead of conditions, and the women it describes rarely use it of themselves. "Safety & Stability" names what you're trying to secure — and funders fund conditions, but flinch at deficit language.
Because all non-Executive committees are ad hoc (Art. VIII §1), the full Commission can create, merge or disband them by simple majority at any properly noticed meeting. A 2/3 bylaws amendment is only needed if you want to write a standing committee into the bylaws themselves.
🎓 Virtual Coach — how a committee is created or changed
⚖️ Open Meeting Law — what binds a committee
Art. VIII §1: "All committees are subject to laws governed by the Arizona Open Meeting Law." A committee is a public body. It does not get to meet quietly.
🚨 Compliance flags — open right now
Bylaws: adopted December 4, 2024. Open Meeting Law: A.R.S. § 38-431 et seq. Attendance: Tucson Code § 10A-134(e). This is an internal summary, not legal advice — confirm with the City Clerk or County Attorney before acting on anything consequential.
Policy Tracker
A commission's core statutory job is to advise government and recommend legislation. This tracker keeps every bill, ballot measure, and local policy affecting women and girls in one place — with the commission's position and last action — so the Executive Committee can speak with authority at Call to the Public.
| Policy / Measure | Level | Issue area | Position | Last action |
|---|
Historical entries (Prop 107, HR 2403) reflect the commission's actual advocacy record. Active entries are examples the Executive Committee maintains — add a bill, set a position, log an action.
Gap Analysis
Straight from the 2026 retreat SWOT: where the commission is exposed, how serious it is, and the tool in the Command Center that closes it. This is how the Executive Committee turns "we should…" into a plan.
PHIT™ Community Score Card
Lead with your gaps, brag about your girls. Childcare (39) and Economic Equity (44) trail every peer group — that's your loudest case at Call to the Public. Then flip it: Girls' Leadership (72) beats state & national peers. That's My Girl Power working.
Scores are 0–100 (higher = better local conditions); trend is quarter-over-quarter. In production these pull from public county/state datasets via the PHIT Datahub. Each card links to the policy driving it.
This turns advocacy from anecdote into evidence — the data the commission needs when it addresses Mayor & Council and the Board of Supervisors, and the through-line that grows My Girl Power chapters.
50th Celebration — every asset, one place
Everything for the August 26, 2026 anniversary lives here — the invitation, the Legacy Book and its intake form, the timeline, the gallery, the games, the posters and the swag. Click any card to open it.
📖 The Legacy Book — collect, review, publish
🎉 After the show — the broadcast, every speaker, every quote — aired Aug 26 · share these
🎬 The program — run of show, presentation & press — what we are building for Aug 26
🎉 The event & the record
🎨 Print, signage & swag
🗂️ Legacy Book submissions — review & approve
| Commissioner | Years | Photos | Submitted | Status | Action |
|---|
Submissions from the intake form appear here (saved in this browser for the prototype; in production they arrive centrally via Supabase, and "Approve" publishes the page to the public Legacy Book).
Brand Assets
One source of truth for the commission's identity — so every flyer, notice, and post looks like it comes from the same place. Replaces "which logo file is the right one?" across six inboxes.
🏷️ Logo lockups — the four real files, and when to use each
A lockup is a fixed, approved arrangement of the mark and the words — locked together so nobody re-spaces, re-colours or re-types it. These are the only four approved arrangements. Click any one to download it. Backgrounds below are shown for contrast; the files themselves are transparent PNGs.
🎨 Color palette — tap a hex to copy
🔤 Typography
📄 Templates & downloads
Prototype — swatches and templates are editable placeholders. On setup, point the CONFIG at the commission's real logo files and brand colors; every template inherits them automatically.
Website & Social
The Website/Social Media subcommittee met twice in 2025. Here is where things actually stand — plus the case for merging tech, management and communications into one Marketing & Development function.
The minutes record the domain was bought and will be hosted on Wix with a 3-year plan. That closes the single biggest open wound — for two years the Commission did not control its own web address.
📌 Where the website stands
🗓️ Subcommittee recaps
📡 Channels
📌 Strategy on the record
🧰 Why merge tech, management and communications.
Right now these tools are held by different people, in different accounts, with no owner — which is exactly how the Commission lost its Gmail, its old domain, and its Facebook page. The proposal is to convert the Website/Social (Tech) Committee into a Marketing & Development Committee: one group owning brand, web, social, fundraising and data — "from reactive maintenance to impact, monitoring and action."
🔧 The stack, as it actually is
🚨 Ownership risk register
A complete, modern public site — home, the 50th anniversary hub, the Legacy Book, a Commissioners gallery, speakers, recaps and a live calendar. This is the proposed replacement/complement to the Wix site, ready to review. Preview it right here, or open it full-screen in its own window.
If the preview above stays blank, the site is blocking embedding for security — use “Open the full site in a new window” and it will load normally. Live preview requires an internet connection; it loads the deployed site, so it works even when you're viewing this Command Center from a local file.
Building Info & Operations — 240 N. Court Ave.
The Commission's historic El Presidio adobe — verified from the Pima County Assessor, Treasurer, IRS/nonprofit records, and the Commission's own archive. Informally called the "Women's Heritage Building" (not yet an official City designation). Full story & strategy: The Gift of 240 N. Court Ave →
🏛️ The building at a glance
| Address | 240 N. Court Ave., Tucson, AZ 85701 (Court Ave. & Council St., El Presidio Historic District) |
| Parcel / legal | 117-10-1360 · "Tucson Resub Block 179, Lot 6" |
| Owner of record | Pima County Tucson Women's Commission (owned outright) |
| Structure | Adobe office building · 3,557 sq ft · Assessor construction year 1913 · lot ≈ 4,600 sq ft |
| Historic status | Meets State Historic Preservation Office (SHPO) standards; historic tax classification (Class 7) held but expired 2014 |
| How acquired | Quit Claim Deed from City of Tucson recorded 11/6/2000 (Recorder Docket 11419/1063); corrective deed 2008 (13399/441). Grand opening 8/26/1984. Mayors: Lew Murphy (1984), Bob Walkup (2000). |
💰 Valuation & property tax
Assessor Full Cash Value has swung with the adobe's condition; land holds steady at $69,000. The Commission is not fully exempt — it carries a large partial charitable exemption and pays a modest bill (fully paid, $0 balance).
| Year | Full Cash Value | Property tax billed |
|---|---|---|
| 2022 | $224,164 | — |
| 2023 | $237,083 | — |
| 2024 | $285,862 | $514.40 |
| 2025 | $280,785 | $527.26 |
| 2026 | $184,570 | — |
| 2027 | $189,240 | — |
🏷️ Historic designation — what would we actually save?
Modest. Current property tax is only ~$527/year because the charitable exemption already does the heavy lifting (a fully-taxable commercial bill would run ~$3,000–$3,700). Re-applying for Arizona's historic classification (the Class 6/7 that expired in 2014) would trim only a slice of that ~$527 — likely under a few hundred dollars.
The real value of re-designating is not tax — it's grant eligibility (SHPO, Arizona Heritage Fund, National Trust), legal protection, and prestige for the 50th. Historic tax reclassification becomes financially important mainly if the building is rented out for income — that can jeopardize the charitable exemption and push the full bill (~$3,000+) onto the roll, at which point the historic ratio reduction matters.
Confirm the exemption/historic interaction with the Pima County Assessor's Valuation Relief team: (520) 724-7500. (Not tax advice — verify before relying on it.)
✅ Open action items — status & route each; notes save to this browser
- Records request — City Clerk for the 2000 conveyance ordinance + any deed stipulations/reverter & council vote (draft ready in the Gift brief).
- Call the Assessor — (520) 724-7500 to confirm the exemption and the real historic-reclassification savings.
- Insurance check — confirm coverage at replacement value (~$600K), not the ~$189K assessed value (adobe costs far more to rebuild).
- Historic re-designation — re-apply for the AZ historic classification; pursue SHPO / Heritage Fund preservation grants.
- Adobe conditions — update the assessment (2000 report flagged moisture) and a phased preservation plan.
- Official naming / landmark — petition Mayor & Council to make "Women's Heritage Building" (or similar) official at the 50th.
Sources: Pima County Assessor parcel 117-10-1360; Pima County Treasurer tax record; PC/TWC archive reports (Nov & Dec 2000). Verified 08/2026. Nonprofit status: see the 501(c)(3) Status tab.
501(c)(3) Status — "Friends of the Commission" / the nonprofit arm
The Commission has a live, current 501(c)(3) — verified directly against the IRS Tax Exempt Organization Search on 08/2026. Tax-deductible gifts, grants, and the 50th capital campaign can run through it.
✅ Where it stands — verified current
"Pima County–Tucson Women's Commission, Inc.," EIN 86-0708408 is an IRS-recognized 501(c)(3) since Dec 1992 and is currently in good standing: it appears on the IRS Publication 78 list (donors may rely on it for deductibility), with Deductibility Code PC (Public Charity), and has filed Form 990-N (e-Postcard) every year through tax year 2024 (2013–2019, 2021–2024). No IRS auto-revocation.
It switched from the 990-EZ to the 990-N e-Postcard (for small orgs under $50,000 gross receipts) after 2013 — which is why third-party sites that only track 990/990-EZ made it look dormant. It is not. It is a live, usable vehicle for tax-deductible gifts.
🔒 Keep it current (light lift)
- File the 990-N e-Postcard every year — due by the 15th day of the 5th month after year-end. Miss three years in a row and status is auto-revoked. (One missed year — e.g., 2020 — is not fatal.)
- Keep the AZ Corporation Commission annual report current (ecorp.azcc.gov) so the corporation stays Active.
- If gross receipts ever exceed $50,000, step up to the 990-EZ/990.
- Donations via ActBlue Charities are also covered — ActBlue Charities is itself a 501(c)(3) conduit and issues the tax receipt, so those gifts are deductible regardless.
💳 Donation processing: ActBlue Charities vs. doing it ourselves
The Commission currently takes online gifts through ActBlue Charities (secure.actblue.com/donate/pima-county-tucson-women-s-commission-inc--1). ActBlue Charities is itself a 501(c)(3) conduit — it collects, issues the tax receipt, and grants funds to the Commission. Since we also hold our own valid 501(c)(3), we are not dependent on it for deductibility. The real question is cost, control, and optics.
- Turnkey — no merchant account, no PCI burden.
- ActBlue Charities issues the tax receipt (offloads acknowledgment compliance).
- Recurring gifts + saved-info express checkout → higher conversion.
- No monthly or setup fee; good reporting/CSV export.
- 3.95% — the highest fee of these options.
- Partisan-brand optics for a public commission (see flag below).
- Receipts run through ActBlue Charities' EIN, not ours — gifts build their donor file, and we receive a grant rather than the gift direct.
- Disbursement lag; dependency on a third party under political/regulatory scrutiny.
- Lower fees (Stripe/PayPal nonprofit; Givebutter can be ~$0 via tips).
- Neutral, nonpartisan brand — right for a government body.
- Receipts & donor data under our own 501(c)(3) EIN — cleaner for grants and builds our own donor base.
- Funds deposit directly to the Commission's bank.
- Setup + ongoing admin falls on the Treasurer (capacity is thin).
- We must issue our own written acknowledgments (IRS requires for gifts ≥ $250).
- Some platforms add a platform fee or a learning curve.
"ActBlue" is widely identified with Democratic political fundraising (it processed ~$1B for the 2024 Democratic ticket and is under political/regulatory scrutiny). ActBlue Charities is a legally separate 501(c)(3), but the brand association is real: our donation URL and every receipt say "ActBlue." For a body that must be — and must appear — nonpartisan, that is an appearance-of-partisanship risk a critic could exploit. This is arguably a bigger consideration than the fee.
At our volume (under $50k/yr) the fee gap is small in dollars — a few dollars per $100. So cost is not the deciding factor. The two things that matter are (1) nonpartisan optics for a government commission and (2) owning our donor data and receipts under our own EIN.
My lean: move to a neutral, nonprofit-branded platform under our own 501(c)(3). Zeffy is the strongest fit — genuinely 100% free (0% platform and it covers card processing; funded by an optional donor tip), nonpartisan, all-in-one (donations, events, memberships, recurring), issues receipts under our EIN, and payouts land in our bank. Givebutter is a close second. Keep ActBlue only if the board specifically values its turnkey simplicity and is comfortable with the brand.
Zeffy's one trade-off: it makes its money from an optional donor "tip" shown at checkout — so a donor giving $100 may be prompted to add a bit on top. We keep 100% either way, but set the default tip modestly so it doesn't put donors off, and know it's a newer/smaller company than Stripe or PayPal. This is a board decision — bring it as an options memo, not a fait accompli.
Note: "Friends of the Tucson Women's Commission" was the fundraising name launched in 1984; the entity of record is "Pima County–Tucson Women's Commission, Inc." Sources: IRS Tax Exempt Organization Search (apps.irs.gov/app/eos), verified 08/2026 — Pub 78 = Yes, Code PC, 990-N filed through 2024; ActBlue pricing (3.95%); Stripe/PayPal/Givebutter published nonprofit rates. (Not legal/tax advice — confirm current terms before deciding.)
Operations
Finances, banking, and the Women's Heritage Building. Every figure is from the minutes (Aug 2023 – Jun 2026). Account numbers are never stored here — they live in the Commission's secure record.
We currently take gifts through ActBlue Charities (3.95% fee). As a nonpartisan public commission, the brand optics of "ActBlue" and the fee both argue for a switch. Our own 501(c)(3) is verified current (IRS Pub 78, Code PC), so we can receipt gifts under our own EIN.
Recommended: move to Zeffy — genuinely 100% free (0% platform + it covers card processing; funded by an optional donor tip), neutral brand, all-in-one, receipts + donor data under our EIN. Givebutter is a close second. Set Zeffy's donor-tip default modestly to avoid friction.
Full fee comparison, pros/cons, and the optics analysis live in the 501(c)(3) Status tab. (Not legal/tax advice — confirm current terms.)
📉 Balances over time — and the drop nobody flagged
Total cash fell from $45,774 (Nov 2025) to $32,009 (Feb 2026) — a $13,765 drop in three months, largely the $10,500 repaint. That was a real capital decision; make sure it was a deliberate one.
🎯 Budget vs. actual (YTD, Feb 2026)
✅ Finance tasks
⚠️ repeatedly
The minutes show Kim Fitch asking for an alternate treasurer, and the June 2026 retreat lists "need alternate treasurer" as a standing weakness. Molly Ring was named alternate at one point and has since become Treasurer — which re-opens the gap. If the Treasurer is unavailable, the Commission cannot move money. One motion fixes this.
✅ Banking tasks
Account and routing numbers are deliberately not stored in this tool. Keep them in the Commission's secure record with the Treasurer and Chair.
🏛️ The building is the Commission's largest asset — and nobody has valued it.
No appraisal appears anywhere in three years of minutes. The Commission is making $35,000 painting decisions and weighing a property manager without knowing what the asset is worth. Enter an estimate below if you have one — but the real action item is: get an appraisal.
🏢 Rental activity — and the empty offices
Three tenants pay $2,110/month. Two offices sit vacant. At a comparable rate those two would add roughly $1,550/month — about $18,600/year, which alone would nearly fund the interior paint in two years.
🔨 Improvements — must-do vs. nice-to-have
Split honestly. Red = safety, compliance or asset protection — deferring these costs more later. Gray = wanted, not needed.
✅ Building tasks
📈 PCTWC Revenue & Capital Simulator
Every assumption below is editable, and every one carries its source. Change a number and the whole model recalculates. Defaults come from the minutes — nothing is invented.
📊 Modeled results
🧮 Methodology & sources
Art. X §3: "As soon as practicable after the first day of June each year, the Commission shall adopt a budget for the next fiscal year." FY2027 began July 1, 2026 — the budget is due now. Art. IX §3 also requires full-Commission majority approval for all non-standard operating expenditures.
💵 Income
💸 Expenses
📆 Month by month — fiscal year July 1 → June 30
Baseline is drawn from the minutes: rent $2,110/mo, the $23–$99/mo website, the reported YTD figures, and known insurance/utility costs. Edit any line — it saves as you type. This is a working draft for the Treasurer, not an adopted budget.
Partners CRM — Top 25 from the digitized 2013 Resource Guide
Pre-loaded with the priority women's & girls organizations from the original 2013 PCTWC Resource Guide, with current-verified links. This is the seed for the Commission-in-a-Box CRM (reuses your FFH CRM · Organizations view). Status reflects a 2026 verification pass.
💰 Money in play with these partners — live from the Fundraising pipeline
This is the same pipeline you manage on the Fundraising tab — one source of truth, two views. Move a card there and it changes here.
| Organization | Category | Tier | Status | MGP fit / note |
|---|
Sourced from PCTWC_2013_Directory (66 orgs total). "Verify" = current contact still to be confirmed; "Renamed" = active under a new name; "Inactive" = 2013 site defunct. The full 66-org directory and the UA campus cluster load in the full CRM.
Public Sector Directory — our appointing authorities & the regional table
These are the people who appoint our commissioners, hold our 5 vacant seats, and receive our advice. Verified against official .gov sources July 2026. This is also the seed of the Public Sector CRM for TEAM Up Greater Tucson — see the note at the bottom.
📌 Boards & Commissions — where our appointments actually run
🏛️ Officials
🗺️ The wider region — Pima Association of Governments
PAG's nine-member Regional Council is the table where every jurisdiction in the region sits: Pima County, Tucson, South Tucson, Marana, Oro Valley, Sahuarita, the Tohono O'odham Nation, the Pascua Yaqui Tribe, and the State Transportation Board. If a women's-and-girls agenda is going to move regionally rather than just in the city, these are the nine seats it has to reach.
🌎 Why this lives here: the Public Sector CRM.
Built for PCTWC's immediate need — filling 5 vacant seats and knowing who to ask — but structured to become the Public Sector CRM and Chamber of Health Directory for TEAM Up Greater Tucson. Each record carries a jurisdiction, a role, a term, and a contact path, so the same schema scales from one commission to every jurisdiction in the PAG region.
Next layer to capture: the remaining PAG member governments' councils (Marana, Oro Valley, Sahuarita, South Tucson), the tribal nations' governing bodies, Pima County department heads, City department directors, and the other City/County boards and commissions — the sister bodies whose agendas overlap ours.
Sources are official .gov / .com sites, linked on each card. Public officials' published office contacts only — no personal information. Officeholders change: re-verify against the linked source before any formal outreach.
Design Review — put the versions up, let the Commission rate them, see the winner
Add a design in progress — Step & Repeat banner, floor banner, event poster, social graphic — drop in each version, and every commissioner rates it 1–5 stars with a note. The rollup shows the average, the spread, and whether the group actually agrees. No more "I like the purple one" in a group text.
🏆 Executive rollup — where every design stands
➕ Start a design review
🎨 Designs in review
Ratings are stored on this device (demo). In the live Commission Space each commissioner rates from her own login and the results aggregate across the whole body — so the rollup below is the real decision record, not a straw poll.
Projects & Budget — committee-level planning, tasks, and the money
Every project belongs to a committee and (usually) an event. Tasks have an owner and a due date; budget lines have an estimate and what we actually spent. The 50th Celebration is loaded as a worked example — food, printing, venue, the banner.
Budget shows estimate vs. actual, so an overrun is visible while there's still time to fix it — not after the invoice lands. Treasurer's view: the total committed against approved budget is the top-line number Molly needs at each meeting.
