Pick which body is meeting, then set the details. Each body keeps its own saved meeting β a committee session never overwrites the Full Commission's.
Everything you enter is saved on this device as you go β if the browser closes mid-meeting, nothing is lost.
Tap Present / Excused / Absent for each commissioner. Quorum (51% of seated members, Art. VI Β§3) is computed live in the bar above. β = Executive Committee.
Four consecutive absences triggers the removal rule β the attendance record built here is what makes that enforceable.
Members of the public and invited speakers. Open Meeting Law means the public may attend β this is the record that they did.
Record the motion, who moved and seconded, then take the vote β voice count for routine items, roll call when it matters.
Only commissioners marked Present in roll call can move, second, or vote.
Time-stamped as you type them. These become the narrative body of the minutes.
What actually moved because this body met. Committees are where the Commission's work gets done β this is the record that proves it, and it rolls straight into the annual report and any grant application.
Tie each outcome to a strategic pillar where you can: Advocacy & Community Impact Β· Organizational Sustainability Β· Visibility & Public Engagement Β· Operations & Infrastructure.
The Commission meets on Zoom to accommodate online attendance. Drop the meeting's closed-caption transcript file (.vtt) here and it becomes a searchable, attributed source you can pull directly into the minutes β instead of retyping from a recording.
Zoom's auto-captions are imperfect β treat every line as a draft quote to verify, never as a verbatim record. Nothing here enters the minutes unless you click "β Note."
Assembled from everything above. Review, then copy or download β this is a draft for the Secretary's review, not a filed record.
The Word file opens directly in Microsoft Word or Google Docs for final editing and circulation.